Bulk E-mail Delivery
Service Enhancement
Introduction
The Computer Centre provides the bulk e-mail service for University
departments (including centres, units and student societies) to send departmental
notices to staff and students through e-mail.
Departments can designate one or more staff members to be the department's
bulk
e-mail submitter who will submit the departmental notices using the
Bulk
E-mail Submission System of the "Intranet Systems for Staff".
With effect from 1 March 2002, an enhancement will be introduced in
the Bulk E-mail Submission System so that departments can classify their
messages to be distributed as either important notices or general
notices. (The default is general notice).
Categories of bulk e-mail
notices are:
Important notices contain important information that should be read
by all recipients. Bulk e-mail of important notices will be sent to all
of the designated recipients.
General notices are those that may be of general interest to members
of the University. E-mail recipients can select to receive or not to receive
general notices from any department.
University members
can selectively receive a department's general notices
A staff or student can select to receive or not to receive
the general notices of any departments through the "Intranet Systems for
Staff" or the "Intranet System for Students", respectively.
Please note that the important notices from a department will be
delivered to a user even if he/she has selected not to receive the general
notices of the same department.
Steps for selecting the departments' bulk e-mail of general notices
to be received or not are summarized below. (For details, please refer
to the user document Procedure
for controlling delivery of bulk e-mail for departmental general notices.)
| For staff: |
For student: |
| visit the HKU Intranet homepage http://www.hku.hk/intranet |
visit the HKU Student Intranet homepage http://www.hku.hk/intranet/student |
| => click the "Intranet Systems for Staff" icon |
=> click the "Intranet Systems for Students" icon |
| => login using your UIS account |
=> login using your HKUSUA account |
| => click the "Computer Centre" icon |
=> click the "Computer Centre" icon |
| => click the hyperlink "Departmental General Notice Delivery Control" |
=> click the hyperlink "Departmental General Notice Delivery Control" |
| => select the names of the departments and click the arrow button to
move them between the receive-list and the not-receive-list |
=> select the names of the departments and click the arrow button to
move them between the receive-list and the not-receive-list |
Note to departments'
bulk e-mail submitters
Starting from 1 March 2002 when the bulk e-mail service enhancement
is effected, bulk e-mail submitters can designate a bulk e-mail notice
to be either a general notice or an important notice as discussed in the
Introduction
section.
In order to avoid transcribing errors and to streamline the automated
process for disseminating departmental bulk e-mail notices, all requests
of sending bulk e-mail by a department
must be submitted through the
Bulk
E-mail Submission System of the "Intranet Systems for Staff".
When the enhanced bulk e-mail delivery service is put into service, the
Computer Centre will not act on behalf of a department to submit its requests
of sending bulk e-mail under normal circumstances.
Please see the Guidelines
and Procedures for Departments to Send Bulk E-mail for the guidelines
and functions for bulk e-mail submission, as listed below:
Guidelines on the use of the Bulk E-mail Submission System
How to register as a bulk e-mail submitter
How to submit a bulk e-mail for serving departmental notice
How to list all bulk e-mail submissions that have been sent
How to list/delete pending bulk e-mail submission
M C Pong
Tel: 2859 2491
E-mail:
pmc@cc.hku.hk
  
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